Social & Corporate Events • Terms
At the time of booking
After you have chosen your date, we will need the approximate time and a preliminary guest count. An initial deposit of $10 per person is due at this time. If you cancel after your deposit has been received, and we have rebooked the space, your deposit will be refunded in full. If you must cancel less than 60 days prior, any expenses incurred in preparation for a confirmed event become the responsibility of the host. Events cancelled within 72 hours of the event will be assessed full price and your deposit will be forfeited.
Saturday evenings and holidays require a minimum dollar amount to hold your event in our main banquet room. This revenue guarantee is based on food and beverage items only and does not include tax and gratuity. All prices are subject to availability and may change without notice. Please note that a 20% house charge and a 7.25% sales tax will be added to all charges.
One month prior to your event
A general outline of food and beverages and room setup will be discussed, and Arrowhead will provide you with an estimated cost for your event. At this time, please advise us of any special needs such as audiovisual equipment, special wines/champagnes and specialty linens. There is a menu splitting charge if you want to choose more than one entree, and one of the selections should be a minimum of 30% of your total count. When two entrees are served, the host is required to provide a place card for each guest that clearly displays the entree choice. Arrowhead Golf Club welcomes the opportunity to discuss and create specialized menus in order to provide you with a personalized event. The group and its guests or members may bring no food or beverage of any kind into Arrowhead Golf Club. (Exception for weddings, showers and anniversaries, dessert is not included in the meal price, and the cake, which you provide, will be cut and served.) Please note, no food or beverage may be taken out of the building.
Two weeks prior to your event
At this point we will need your final guest count estimate. Ten days prior to your function a final count is required. This is the number of guests for which you will be charged unless the guest count is greater at the time of your event. 100% of the estimated total is due for social events at this time. If you are running tabs of any kind, we will not deduct your deposit at this time, and this amount will be applied to your bill. If we estimate your tab to be higher than your deposit, we will require an additional deposit. If final menu counts and choices are not provided at this time, we cannot guarantee the availability of your menu selections.
Day of your event
At the end of your function, a final bill will be calculated. Social events must pay all remaining charges within 30 days from receipt of the bill. Arrowhead will mail a check for any balance remaining from your initial deposit. Your room will be available 1-1/2 hours before your function for additional decoration. No sprinkles or confetti decorations are permitted. Charges will be assessed for any additional clean up or damages. The customer agrees to be responsible for any damage done by the customer, his or her guests, members, employees or other agents under the customer's control. Arrowhead will not assume or accept any responsibility for damage or loss of any merchandise or articles prior to, during or following the function. Arrowhead Golf Club reserves the right to assign another room for the function in the event that the room originally designated for such function shall be unavailable or inappropriate.
For more information about Corporate Events & Meetings at Arrowhead, please email or call our event planning staff at 630-653-5802.